GWWRA
REGION “E”
MEDIC FIRST AID POLICIES AND PROCEDURES
Policy Statement
GWRRA and the Rider Education Division are dedicated to providing seminars that instruct our membership in safe riding techniques and prepare them to handle emergency situations. The MEDIC FIRST AID (MFA) Program is such a program. MFA is an alternative to CPR and First Aid training, made available to all current members at an affordable price. We have established an MFA Coordinator, policies and procedures for administration of the program so that MFA may be offered equitably throughout Region E. Below are guidelines that will be applied and followed in the administration of this program.
I.
Equipment
A.
The MFA kits and equipment will be located at strategic “hubs” around
Region E. This is intended to minimize shipping costs. Where possible, the
kits will be shuttled via auto.
B.
All MFA equipment shall be available for use in all districts in
Region E with consideration given to scheduling. No district shall have
exclusive control over MFA materials or equipment.
C.
Facilitators shall be responsible for a complete inspection of the
equipment upon receipt and upon completion of each class. Any discrepancies
shall be immediately reported electronically or by phone to the MFA
Coordinator. A completed Inspection Report will be returned to the Coordinator
with the class paperwork.
D.
Facilitators will complete a Supplies Used/Supplies Needed form at
the end of each class to facilitate inventory control.
E.
The Coordinator will be advised by the District Educator where the
kit will be sent/delivered for the next scheduled class; shuttling whenever
possible.
II.
Scheduling
A.
The Region MFA Coordinator shall maintain a Master Schedule of all
class dates and locations. This schedule will be posted on the Region E website
and will be updated on a regular basis. (www.gwrra-region-e.com)
B.
MFA class scheduling for Chapters or Districts will follow the
sequence listed below:
1.
Class requests must be made three (3) weeks in advance to ensure
equipment and supplies’ availability. A minimum of six (6) students will be
required to schedule a class (MFA requirement). A roster with members’ names
and GWRRA numbers must accompany this request also.
Members must be current.
2.
Chapters will request classes through their District Educator. The
District Educator will contact the Coordinator to schedule the class for the
requested date. This may be done electronically or by phone.
3.
The Coordinator will make every effort to ensure that classes are
scheduled on the requested date.
4.
In the event of scheduling conflicts (two classes on the same day,
same district) the Coordinator shall make arrangements for a second kit to be
delivered to the second class site.
5.
The Coordinator will verify availability of equipment and advise the
District Educator of schedule approval. The Educator will advise the requesting
party of schedule approval.
6.
In an effort to keep the facilitators active and certified, the
Coordinator will attempt to contact a facilitator who has not had an opportunity
to present a program or needs to present a program to remain certified. Due
consideration will be given to geographical location and distance away from the
class site.
NOTE: Every effort will be made to accommodate both
students and facilitators in instruction and maintaining certification.
III.
FEES
A.
Fees for the Basic 6.0 classes will be
$20.00 per member, $15.00 for the Care Initiator class. (refresher)
B.
All checks MUST be made payable to Region E
MFA.
1.
Fees sent to the Region E MFA Coordinator should be in the form of
personal check, bank draft or money order. NO CASH!
2.
There will be a $20.00 charge added to ALL returned checks.
C.
All class fees are to be forwarded to the Region E MFA Coordinator as
soon as the class date has been confirmed.
D. Class fees are NON REFUNDABLE except in extreme circumstances that can be documented. Attendee’s who have paid their fees but have a valid reason for missing the class will be offered an opening in the next available class within the following 60-day period. In the event that person is unable to attend or there are no available classes, the Region Director may be asked to refund the enrollment fee. The refund will be at the discretion of the Region Director.
E. Proof of current GWRRA membership is required at time of class registration by all participants
IV.
FACILITATOR’S COMPENSATION
A.
Facilitators are not compensated for class presentation. Overnight
stays should be only in case of emergency, and not the norm. If needed, it is
the responsibility of the scheduling party and not to exceed $60.00.
B.
Facilitators are entitled to be compensated for gas expenses.
1.
Receipts for these expenditures shall be forwarded to the Region E
MFA Coordinator with an explanation. The receipt must contain date, location
and amounts.
2.
The Region Director will make a check payable to the facilitator for
the incurred expense at the direction of the MFA Coordinator.
V.
ORDERING
A.
Any equipment, supplies, etc. for use in the MFA program MUST be done
by and through the Region MFA Coordinator.
1.
The facilitator or District Educator will advise the MFA Coordinator
of needed materials via the Supplies Used/Supplies Needed form.
2.
The MFA Coordinator will then make necessary purchases through the
Region Director.
3.
The order will be filled and shipped to the requesting facilitator to
replenish the depleted kit.
B.
When events warrant the purchase of over the counter items such as
gloves, the MFA Coordinator should be contacted prior to purchase and a receipt
sent to the MFA Coordinator with paperwork for reimbursement.
VI.
FACILITATOR CERTIFICATION
A.
Determining Need
1.
The MFA Coordinator shall have the sole responsibility of determining
the need for additional facilitators in a given geographical area or district.
2.
Individuals who wish to become facilitators may indicate their desire
directly to the MFA Coordinator.
a.
Include NAME, STREET ADDRESS, PHONE NO., GWRRA MEMBERSHIP NUMBER and
E-MAIL ADDRESS if applicable.
3.
Once a need is determined the MFA Coordinator will advertise via
Region web page, (www.gwrra-region-e.com)
and Region/District newsletters for additional interested applicants.
4.
A minimum of six (6) applicants will be required to schedule a
Facilitator class.
5.
When sufficient applications and interest have been indicated the MFA
Coordinator will advise those who have submitted an application and publish a
notice via the Region web page that a class has been scheduled indicating DATE,
TIME and LOCATION at a minimum of one-month preceding the course date.
6.
Fee for the Facilitator class is $60.00 and must be paid a minimum of
three (3) weeks prior to the scheduled class date.
a.
Check or money order made payable to Region E MFA.
b.
There will be a $20.00 fee on ALL returned checks.
7.
Facilitators are required to teach a minimum of one (1) class per
year for every two (2) years to maintain certification.
a.
Facilitators may co-teach a class to stay current.
b.
Co-Facilitators must be listed on paperwork to receive credit for the
class.
c.
Upon completion of a second class in the year the Region E Director
shall reimburse renewal fees.
Note: From time to time it may be necessary to make changes in the Policies and Procedures as written. When such changes occur the MFA Coordinator will publish an addendum for inclusion.
Region “E” MEDIC FIRST AID Coordinator
Earl Hobbs
4579 Lincoln Avenue
Rolling Meadows, Illinois 60008
Cell: 847-826-4107